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Album settings & workflows

The Edit page — every toggle that powers delivery, recognition and AI.

Every album's behaviour — how the gallery looks, who can see it, which AI runs, how you deliver — is controlled on its Edit page. Open an album and click More → Edit (or the Edit link). Web

The album settings page

The left column is the gallery basics; the right-hand Workflows panel is where you switch features on per album. This chapter walks every control.

Plan-gated

Some toggles are unlocked by your plan. A locked feature shows a greyed-out "Upgrade" pill instead of a switch. Everything below is on the web.

  • Theme — Classic, Hero, Dark, or Magazine. (Dark & Magazine are Pro/Studio.)
  • Public gallery — make the gallery reachable by its link/QR, or keep it private.
  • Password — require a password before the gallery opens.
  • Downloads — None, Web (2000px), or Original (full-res).
  • Gallery expiry — auto-hide the gallery after a date/time.
  • Timed release — show a countdown and reveal all photos at a scheduled moment.
  • Metadata defaults — credit, copyright and event location that cascade into every photo's IPTC (see Metadata & IPTC).

Workflows panel

Delivery

  • Live delivery — the gallery shows new frames the instant they're uploaded, rather than waiting for a finished set. Two sub-options appear when it's on:
    • Editor gate — hold raw uploads back; you approve each shot before it goes public.
    • Gallery display phase — choose what guests see: auto (recommended), all (raws + finals), raw only, or finals only.
  • Sneak peek — star a few photos to share early while the full gallery stays private.
  • Rate & Cull — turns on the rating bar and the culling view.
  • Finals delivery — upload your edited finals (from Lightroom / Capture One) back to SnapFlow; they're stored separately and can replace the raws in the gallery.
  • FTP camera upload — allow your camera to push frames straight into this album over FTP (see Getting photos in).

Recognition & AI

These power the Recognition pipelines. They nest under People detection — turn that on first.

  • People detection (faces) — finds and groups faces. The first time you enable it you must confirm a legal basis (GDPR Art. 9 — German KUG § 23 or explicit consent) before any biometric processing runs.
  • Read numbers — reads visible numbers (jersey, bib, car, sail, saddle, bike) and matches them to athletes/vehicles.
  • Match athletes to their team — reads uniforms/liveries and groups them into kits you name once and reuse across events.
  • Vehicle detection — clusters cars, motorbikes, bikes, boats and horses by appearance for easy retrieval.
  • Helmet-paint recognition — matches drivers/riders by helmet design.
  • AI metadata — auto-writes a caption and keywords for every photo (embedded into the downloaded file — see Metadata & IPTC).

Face detection needs a legal basis

Processing faces is biometric data. SnapFlow won't enable people detection until you tick the one-line legal-basis confirmation — so make sure you have consent or a § 23 KUG basis for the event.

Client proofing

  • Client proofing — guests heart their favourites; you get the selection back (see Proofing & client delivery).
  • Watermarked preview — show watermarked thumbnails during proofing so clients pick without receiving full-res files.

Auto-Instagram

When Live delivery is on you can auto-post new frames to Instagram Stories:

  • Auto Instagram — pick a connected account.
  • Minimum rating — only post photos at or above a star rating.
  • Story crop — original (letterbox) or smart (fill 9:16 using face detection).
  • Tag accounts — @handles to tag in each Story (up to 10).

Privacy & processing

  • Strip GPS — remove location EXIF from delivered photos.
  • Watermark downloads — stamp downloaded images.

Tip

Set these once when you create the event. The defaults are sensible — for a typical job you'll just pick a theme, set downloads, and (for sport) turn on People detection + Identifier detection.